No company can afford to lose vital paperwork or risk destruction by fire or flood. Document scanning services are a credible and secure alternative to storing paper archives and ensure your organisation will save money on document storage costs.
“The whole team have been extremely helpful throughout the whole project. The price was very competitive and the quote was straight-forward without hidden charges. We...
Campaign to Protect Rural England (CPRE)
With regularly scheduled data capture solutions to routinely scan your documents each month or quarter, you will have a secure back-up copy of all your paperwork – a key part of business continuity planning – so if the worst happens, you know all your information is safe.
Scanning documents will also make compliance audits easier, quicker and stress-free, as decades of all your archived records will be available from your computer through online document storage. Scanned documents are accepted by the FSA, HMRC and other regulatory bodies.
We manage all document scanning solutions and document storage services off-site so there’s no impact on your business. However, electronic document storage solutions ensure that you can access these files at any time, wherever you need them, and we will work with your IT team to find the most effective solution.
Why customers choose Scancapture for document scanning:
- ✔ Quick – We can scan up to 20,000 documents per day
- ✔ Safe – We pick up & return by secure courier service
- ✔ Value for money – We cut your annual storage costs in half
- ✔ Proven track record – We’ve scanned millions of documents for our customers
- ✔ Secure – We store back-ups on our secure servers so your documents are always retrievable
Document Collection Service ▼
For many businesses, protecting client records is essential. Entrusting someone with your documentation is not to be taken lightly, and you need assurance it will be safe and secure. That’s why we organise pick-up using a secure courier and then we hold all the documents safely at our head office. We can usually respond to any requests to collect documents for data capture within 24 hours.
When the digitising process is complete, we’ll promptly return all the documents to your offices or we can arrange their confidential destruction.
We always work to your agreed plans and timescales, and throughout the process you are kept fully informed so you’re always in control, during every stage of the document scanning service.
Document Scanning & Digital Filing ▼
We can scan up to 20,000 pages per day and store the images in any format you need with our document scanner facilities.
During the data conversion process, we give every document a unique reference code so you can electronically search for files easily. This is especially valuable if you need to retrieve records as part of compliance audits e.g. charities and gift aid records.
Documents stored electronically cannot be lost or mis-filed.
Security & Back-up ▼
Storing your data electronically, with office document scanning, doesn’t just save space; it also protects them against loss or destruction by fire or flood. Once scanned, your files can be backed up to whichever electronic format you prefer – CD, DVD or hard drive.
We can store the equivalent contents of 85 filing cabinets on just one DVD! And that means it’s possible to store all of your data securely within a small fireproof safe. Even if your electronic files are lost or damaged, it’s no problem because we maintain additional back-ups at our head office, so your information can always be recovered quickly.
For any organisation legally obliged to store archives for a specified period of time, our document scanning and imaging services really are a cost-effective solution.
To find out more about document scanning contact the Scancapture team today on 01254 697 110